Document Management Makes Life Easier for SMBs

Author: 

htrone

Staying organized in a small- to medium-sized business (SMB) can be difficult.  SMBs frequently struggle matching workload demands with the number of employees they have on hand, which can often lead to clerical errors and disorganization.  But did you know that staying organized with tools like document management software can actually save you time and money?  Here are a few key wasy document management makes life at SMBs easier.

Streamline Records - Forget about figuring out where to place another file cabinet and ditch your storage unit - and the invoices that come with it.  With document management, you reduce the amount of physical storage needed to maintain records.  Better still, the software is designed to help you remain complaint, so you don't have to worry about your next audit.

Facilitate Communications - Document management provides an SMB with the ability to easily communicate as teams without fear of misplacing a paper document or working on an outdated version of a file.  Your employees will collaborate on projects better, streamlining workflows and maximizing productivity.  Moreover, digitized, well-organized files allow employees to work remotely, so you can increase access to data while keeping overhead down as your business grows.

Enhance Security - Instead of being unsure about whether or not your employees are snooping in your confidential business files, document management lets you gain control over access to sensitive documents.  This software allows you to limit access to HR and accounts payable records that contain bank information, social security numbers, credit card information and more, keeping your confidential data secure.

Improve Disaster Recovery Backups - Document management solutions nearly always come with a disaster recovery plan that backs up your data in the event of an emergency or if your files are held for ransom (ransomware).  Allowing software to backup your files instead of worrying about how to stay compliant if your office floods is one way document managemnt can make your life easier.

Document management can take away some of the stress of being an SMB owner.  Let the software streamline record keeping and your workflows, while enhacing backup and security and cutting costs.  Contact Fraser today at sr@fraser-ais.com to learn more about our document managment solutions for SMBs.